Conferences & events · Ground transportation
Conference and event transportation, planned around your programme.
Airport arrivals, hotel-to-venue shuttles and VIP cars for summits, conventions, trade shows and multi-day events. One team coordinates every vehicle, with a fixed price per vehicle in USD.
- Group size
- 1–45+From one VIP to a full delegation
- Vehicles
- Sedan to coachMixed fleets on one booking
- Pricing
- FixedPer vehicle, in USD
- Support
- 24/7Before and during your event
What we cover
Every guest, every leg of the programme.
Tell us your schedule, venues and guest list. We propose the vehicles and timings, then run the transport so your team can focus on the event.
Events we support
Business and industry programmes of every size.
- International conferences and business summits
- Corporate meetings and conventions
- Trade shows, exhibitions and industry events
Who we move
Each guest group gets the right vehicle.
- Delegates, speakers, VIPs and executive guests
- Event staff, sponsors and media teams
- Groups in SUVs, vans, Sprinters and coaches
How we move them
Single trips or a full schedule.
- Airport arrivals and departures
- Hotel-to-venue transportation
- Scheduled shuttles and multi-day arrangements
VIP and speaker arrivals
Met at the aircraft or in arrivals and driven straight to the venue.
Executive SUVs on standby
Chauffeurs by the hour between hotel, venue and dinner.
Gala and evening events
Timed departures so every guest arrives together.
Vehicles for events
One VIP car or the whole delegation.
First class and business sedans for speakers and VIPs, SUVs for small teams, Sprinter vans and minibuses for group transfers, and executive coaches for shuttles between hotels and the venue. Larger groups travel in several coordinated vehicles under one booking.
How it works
From first email to the last departure.
- Share your programmeDates, venues, hotels, arrival flights and guest numbers.
- Get a vehicle plan and quoteWe propose vehicles and timings, with a fixed price per vehicle in USD.
- Confirm and relaxDriver and vehicle details are sent before each trip, and our team is available 24/7 during the event.
Book 1–2 weeks ahead in peak season so we can reserve larger vehicles.
Related services
Often booked together.
Airport transfers
Flight-tracked arrivals and departures for delegates and speakers.
Airport transfersCorporate transportation
Executives, roadshows and board visits, billed to one account.
Corporate travelGroup transportation
Teams and groups travelling together from the airport.
Group transportationVans & coaches
Sprinter vans, minibuses and executive coaches up to 45 seats.
Van & coach servicesEvent questions
For event planners.
Planning something specific? Call +1 647 614 7984 or email info@blackdriveinc.com, 24/7.
Can you run shuttles between hotels and the venue?
Yes. Tell us the hotels, venue and session times and we'll propose a shuttle schedule and the vehicles to run it.
Can you meet delegates at the airport?
Yes. We track each flight and the chauffeur meets the guest in arrivals, then drives them to their hotel or the venue.
How large a group can you move?
Coaches carry up to 45 passengers. Larger groups travel in several coordinated vehicles under one booking.
Is the price per person?
No. Prices are per vehicle, fixed in US dollars before you confirm.
Plan your event transportation
Send us the programme. We'll plan the rides.
Share your dates, venues and guest numbers and we'll come back with a vehicle plan and fixed quote.